Below are the operational tasks which should be done on a regular basis, . There is still work to be done on deciding who will perform each task.
Daily Tasks
The following tasks should all be carried out on a daily basis:
- Backup SQL Server Database
- Backup Web Front End Servers
- Backup MOSS Index
- View Windows Event Log for Errors
Weekly Tasks
These tasks should be carried out every week:
- View/Review custom reports – these are the SQL Reporting Services reports which show solution usage. These will help from a capacity planning perspective
- View/Review search usage reports – these are the SSP search report
- View/Review Profile import log
- View/Review Crawl logs
Monthly Tasks
Take care of these tasks once a month:
- Defragment SQL Indexes
- Monitor SharePoint Server’s free disk space – this is to ensure enough disk space as index grows
- Monitor SQL SAN Storage – this is to pre-empty ordering of more disk space
- Manage best bet results and keywords
- Review and monitor usage reports
As Needed
The following tasks should be performed as necessary; however, they are frequently also covered by standard procedures:
- Configure Search settings for more relevant results e.g. thesaurus, keywords, adjust global search advanced search page etc
- Configure/Maintain Search Scopes
- Configure/Maintain Content Sources
- Configure/Maintain Indexing Schedules
- Configure Profile Properties
- Configure Profile Importing Schedule and settings
- Configure Audiences
- Manage the Global Navigation
- Manage Administrative Permissions
- Manage file size limits
- Manage site quotas
- Manage usage confirmation settings
- Recover content (content depends on reason for recovery)
- Change service account passwords in SharePoint
- Disseminate general SharePoint info
- Monitor the size of content databases and create new ones as required
Additional Tasks (may be farmed to a Server Operations Group)
The following tasks are general server-based tasks that may be executed by a server operations team (or other) and not necessarily specific to SharePoint Server services .
- Manages the Windows Server operation system
- Manages system security
- System patching and upgrades
- Initial install and configuration of SharePoint
- Deploy custom developed and third-party SharePoint solution packages
- Hardware installation, maintenance, and support
- Network support
- Synchronization of portal with AD
- Approve and activate custom developed and third-party SharePoint solution packages
- Review and monitor System Center performance levels
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